Faculty/Staff Daily Digest

Administrative Support Assistant/Scheduler (University Education Assistant 3), Office of the Vice President for Research

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Search #: 497636
Work type: Full-time
Location: Storrs Campus
Categories: Administrative Services

JOB SUMMARY

The Office of the Vice President for Research (OVPR) invites applications for the position of Administrative Assistant (University Educational Assistant 3), to provide complex scheduling and logistical support, including all arrangements and activities (including financial) related to executive meetings and travel (domestic and international) while preserving confidentiality and exercising discretion in performing assigned responsibilities. This position reports to the Executive Assistant of the Vice President for Research, Innovation, and Entrepreneurship and requires the ability to multi-task with a high degree of flexibility, attention to detail, and follow-through.

Successful candidates are expected to possess mature organizational, communication, and problem-solving skills. This is a confidential staff position expected to maintain positive public relations, serve as an essential point of contact for the OVPR, and exhibit discretion, sound judgment, and acumen in carrying out responsibilities. 

DUTIES AND RESPONSIBILITIES

• Anticipates and coordinates a complex, intense, and fluid schedule of appearances and activities, requiring tight coordination with other executive and administrative staff, including arranging for all logistics (i.e. space, technology, catering, parking, agendas, materials, etc.). Assures that the VPRIE is fully prepared to participate in all scheduled activities.
• Arranges for local, domestic, and international travel; procures appropriate travel documents; develops itineraries, processes pre- and post-travel advances and expenditures/reimbursements. Researches and compares available travel and hotel accommodations to identify the best available option for each travel location. Researches potential future travel locations for feasibility, and other related responsibilities.
• Maintains strict confidentiality and exercises discretion and a high degree of autonomy and accountability in the conduct of business. May have access to sensitive information such as information used in collective bargaining.
• Contributes to the overall staff support of the Office, assisting colleagues as needed, such as with event, program, and project support, or scheduling for other administrators in the absence of colleagues supporting those positions.
• Contributes to the excellent reputation of the OVPR through professional, friendly, and respectful interactions internally and externally. Assists and provides backup support to the Executive Assistant to the Vice President for Research, Innovation, and Entrepreneurship.

MINIMUM QUALIFICATIONS

1. Associate’s degree and two years of intensive and complex experience in scheduling, logistics, travel, or event management or an equivalent combination of education and experience. 
2. Ability to maintain strict confidentiality and to function effectively in ambiguous situations requiring the exercise of significant judgment and discretion.
3. Experience working in a fast-paced, complex, multi-faceted office environment.
4. Excellent organizational skills and attention to detail.
5. Excellent writing, verbal, and interpersonal communication skills.
6. Excellent knowledge of MS Office applications including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook.  
7. Ability to work in Storrs and Farmington approximately one-three days/week.

PREFERRED QUALIFICATION

1. Bachelor’s degree and two years of intensive and complex experience in scheduling, logistics, travel, or event management.
2. Experience providing executive scheduling/administrative support in a higher education or large and comparably complex administrative office.
3. Experience arranging for domestic and international travel.

APPOINTMENT TERMS

This is a full-time, 40-hour-per-week, confidential exempt position with an excellent benefits package including medical and retirement, as well as employee and dependent tuition waivers at the University of Connecticut. A hybrid schedule of telecommuting may be possible in accordance with the University’s Alternate Work Arrangements policies. The target start date for this position is July 28, 2023.  The salary for this range position is low to mid-fifties, commensurate with experience. 

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Applications must be submitted online at https://hr.uconn.edu/jobs, Staff Positions, Search #497636 to upload a resume and cover letter that effectively demonstrate how the education and experience requirements are satisfied, as well as contact information for three (3) professional references. Please note that applications that do not include the cover letter, resume, and contact information for three professional references will not be considered. Screening will begin immediately. 

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on July 10, 2023.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce.  The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner.  This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all.  We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.

Advertised: Jun 20 2023 Eastern Daylight Time
Applications close: Jul 10 2023 Eastern Daylight Time

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For more information, contact: Laurie Pudlo at laurie.pudlo@uconn.edu